All resources Calculator
Costs & Profit Calculator
Knowing your true cost per mile is the baseline for quoting loads, negotiating fuel surcharges, and deciding whether a lane is worth the deadhead. Use the calculator below, then compare the result to your average revenue per loaded mile.
What to include
- Fuel — gallons per mile × your average pump price (or fuel card discount).
- Maintenance — tires, oil, repairs, and expected major work spread across annual miles.
- Fixed costs — insurance, permits, parking, loan payments, and dispatcher fees.
- Driver pay — salary, per-mile pay, or your own draw if you are the operator.
How carriers use this number
Most profitable fleets review cost per mile monthly. If fuel spikes or maintenance runs hot, your minimum acceptable rate on the load board moves up immediately.
Pair this figure with factoring advance rates and fuel card discounts — small changes in either side of the equation show up fast at 10,000+ miles per month.
